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The importance of RSVPs

The importance of RSVPs

RSVP stands for “repondez s’il vous plait” which is French for “please reply”. These cards are meant to ask your guests to confirm whether or not they will be attending the event.

What is the importance of RSVPs? Well, part of having a very well organized wedding is to know exactly how many guests you’re dealing with. You need to plan, not only the number of meals, drinks and favors you need, but also estimate realistic times for each part of your event. It takes different times to greet 50 guests than 300. You need to plan parkin space, bathrooms, and other details that rely a lot on your number of people.

Also, remember that your guests list is going to change during the wedding planning process, as you remember from our previous post, so it’s important to stay updated during the final stage of your engagement when the wedding is already taking shape and ready to go. You might find that your plans change significantly as your guest list evolves.

What you need to know about RSVPs

Your card should include a “replay by” date allowing enough time for you to get a final head count to the caterer and to finalize your seating chart.

Two or three weeks is suggested, but you may want to allow some extra time to call those guests who forget to send their replies (and you’d be surprised how often that happens!)

Include in your RSVP card menu options, food restrictions, number of attendees, to make it clear who is invited and who is coming. You don’t want to receive an RSVP and count one guest, only to discover he’s bringing his wife, 3 kids and the cousing visiting from Australia (they’re all welcome, but you need enough notice to accommodate)

The best way to go about it is to include a little line for your guest to write the number of people attending.

Some couple nowadays are also including an extra line where the guests can make suggestions for songs to include in your wedding playlist. This, not only allows them to actively participate, and make sure they won’t be bored the whole time if they don’t like your choice of music, but it will also make your job a bit easier, by having some help making your wedding soundtrack.

And last but not least

Your RSVP should match your invites so it’s best to purchase them from the same vendor (me, of course!) and send them as part of your wedding suite. Include a self-addressed envelope with postage so that your guests won’t have to pay for the mailing. Also, responding to a wedding invite, especially on time, is most likely to slip their minds, so the easier you make it for them, the better.

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